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Roles / Permissions

All Roles and Permissions

Roles in bold can publish content to the live site. All other roles must submit for approval by the 6 "publisher" roles.

  • Administrator (NPL Staff, Development Partner)
  • Library Admin (NPL Staff)
  • Library Editor (NPL Staff)
  • Library Staff (NPL Intern)
  • State Resource Admin (NOT NPL)
  • Resource Service Provider (NOT NPL)
  • Event Admin (NOT NPL)
  • Job Recruiter (NOT NPL)
  • Ask Sandy (Elevates Permissions)
  • Approval Bypass (Elevates Permissions)
  • Unused - Service Admin: Can we delete this role?
  • Disable Messages (Changes Permissions for Messages Only)

Each Role Explained

Administrator

The administrator role has full access over the entire site. This role can change any content, manage any setting, and do development work on the site.

This role is managed by the Shared Systems team and is given only to developers or development partners.

Library Admin, Library Editor, State Resource Admin

These content management roles can view content awaiting moderation and can approve / publish content. These roles can also publish content without moderation.

  • Library Admin (NPL Staff)

  • Sandy - All abilities except the ability to break the site. Has taxonomy control.

  • Library Editor (NPL Staff)

  • All abilities of the Library Admin except the ability to change role permissions.

  • State Resource Admin (NOT NPL)

  • Ability to

Content Contributer Roles

Library Staff (NPL Staff) - Able to create new home page slides, new pages, new site wide alerts. - Able to manage home page slides, pages, and site wide alerts. - Able to edit anyone's events, home page slides, pages, resources, and webforms. - The Library Staff role was made b/c staff were publishing things and making mistakes. So Sandy wanted to restrict the ability to publish.

Anyone who registers for the Ask Sandy site using the online registration form is automatically granted the following roles: - Resource Service Provider - Event Admin - Job Recruiter

These roles can create new content or edit their own content. They cannot publish any content. All submitted content must be reviewed and approved by a higher-level role.

Authenticated Users

Is this basically the same level as service provider, event admin, and recruiter? Does this role have any permissions if this is the only box checked? Or can you just log in but not see anything?

Anonymous Users

These are general users who visit the site. They can access published content. Tehy can also use the anonymous submission form to submit resources for review (or I think they can -- can't find the form)

Content Approval Bypass Roles

These roles can log in and submit content that is immediately published. Content by these roles does not need moderation.

  • Ask Sandy: Nick will look at notes to see if we still use this role.

  • Approval Bypass: Fixes some “troublesome issues.”

    • Can edit content without notifiying content creator when changes are made.
    • Can post content without approval.

FAQs

Who can make content live?

The only roles that can make content live on the site are: - Library Admin (NPL) - Library Editor (NPL) - State Resource Admin (NOT NPL)

All other roles can create content, but that content must be approved by the above three roles.

Currently, Sandy is editing everything that is getting submitted to the site b/c each listing has so many errors. The plan is for State Admins to take over Sandy’s role of reviewing all the content and publishing.

Publishing Permissions Diagram

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